Employment Eligibility Verification (I-9)

All U.S. employers are responsible for completion and retention of Form I-9 for each individual they hire for employment, including citizens and non-citizens. On the form, the employer must verify the employee’s employment eligibility and identity documents. Acceptable documents are listed on the back of the form and detailed under "Special Instructions.” Please bring the acceptable documents with the completed form to the Office of Student Employment.

IRS Form W-4

Complete Form W-4 so that your employer can withhold the correct federal income tax amount from your pay. You may file a new certificate at any time if your tax situation changes.

Ohio Exemption Withholding Certificate

Complete this form so that your employer can withhold the correct Ohio income tax from your pay. You may file a new certificate at any time if your tax situation changes.

Student Employee Evaluation

This form may be submitted by a supervisor if he or she wishes to request an incremental increase in pay for a student. Merit increases are intended to recognize superior job performance, increased responsibilities or a combination of these, within the same job. Generally a student should not be considered for a merit increase until the student has been employed in the department for at least six months. A review of the student’s overall performance is recommended and should be documented in writing to the Office of Student Employment for approval.

Hire/Rehire Employment Form

This form is used to complete the hiring process for all new hires or rehires of hourly student employees. You may also use this form to report maintenance changes related to the student's position as they occur. Submit the completed and signed form to the Office of Student Employment by fax to 216-368-5054, email stu-emp@case.edu or campus mail location code 7049. For your convenience, the list of Job Codes is listed online. Students working on campus for the first time must complete a student employment packet with the Office of Student Employment before the hiring process is complete and meet eligibility requirements under the work program. This can be verified by the Student Employment Office.

Student Employment Application

A student seeking a Federal Work Study or campus job must complete this form in addition to the I-9, W-4 and Ohio exemption withholding certificate. The purpose of this form is to provide the Office of Student Employment with address information and provide the student with information on work provisions. Please carefully read and sign this form.

Instructions for Setting Up Direct Deposits of Payroll Checks

Direct deposit is the University's preferred method of payment for earnings. This guide explains how to use the online Direct Deposit in the Case Western Reserve University HCM system.

Emergency Salary Advance Request

Supervisors may request a salary advance in behalf of a student employee in emergency circumstances defined as unforeseen, unplanned and unavoidable events that require the employee to secure funds on short notice. The student hours must be approved in HCM in order for an advance to be processed and the amount requested may be up to 70% of the time worked in the pay period. The advance will be deducted from the next regular paycheck. A check for the advance will be issued within three working days and can be picked up in the Cashier's Office in Yost Hall, Room 126.

Payment Request Form

This form must be completed by supervisors who wish to request a one-time lump-sum payment for a student. This is used when the student does a short project and will not be working for that supervisor on a continuing basis.