Tuition Exchange Scholarships cover either full tuition, one-half tuition for a non-resident at a public institution or a rate set by the Tuition Exchange. They may not cover special fees, course overloads, or room and board charges. Private institutions that charge more than $36,000 annually for tuition are permitted to award less than their full tuition, but not less than the set rate of $36,000 annually.
Who is eligible?
Tuition Exchange is available to first-time first-year, transfer and continuing students without a bachelor’s degree who meet the dependent child criteria defined in the Faculty/Staff Tuition Benefit requirements. To maintain balance between exports (CWRU faculty and staff students) and imports (students coming to CWRU with a Tuition Exchange scholarship) as required by Tuition Exchange, CWRU sets a number each year for export for the following Tuition Exchange year based on previous Tuition Exchange participation.
Certification for Tuition Exchange will be limited to 60 students for the fall of 2018. Eligibility will be determined based on the number of years, months and days of continuous, full-time, benefits-eligible service at CWRU.
As a point of reference, had Case Western Reserve limited certification to 60 eligible employees in the most recent years, the required length of service would have been:
- Fall 2015: 3 years, 11 months (Fall of 2015 enrollment)
- Fall 2016: 3 years, 1 months (Fall of 2016 enrollment)
- Fall 2017: All Tuition Exchange applicants would have been certified
Note that in 2015 and 2016, certification was limited to first-time, first-year students.
Are all eligible students guaranteed a scholarship?
Tuition Exchange Scholarships are not guaranteed, nor is admission guaranteed at member institutions. Eligible dependent students of CWRU faculty and staff will be evaluated for admission and awarded Tuition Exchange Scholarships based on the criteria of the university to which they are applying.
How many semesters does the scholarship cover?
Tuition Exchange Scholarships certified by Case Western Reserve University typically cover four years or eight semesters of undergraduate education, but this should be confirmed by the host college or university. Dependent children are eligible to receive up to eight combined semesters of Tuition Exchange Scholarship and Faculty/Staff Tuition Benefit, so utilization of a Tuition Exchange Scholarship reduces a dependent child's benefit available under the Faculty/Staff Tuition Benefit program.
Students apply to colleges or universities following all processes, deadlines and conditions set by the host institution. All scholarship offers are determined solely by the host institution.
1. Employees must submit an Eligibility Certification Form [PDF] to Human Resources by Oct. 1 (Monday, Oct. 2 for 2017) prior to the fall term for which the student plans to enroll in college.
2. The Office of University Financial Aid will notify employees by Nov. 1 regarding their eligibility for certification.
3. Those who are eligible for certification must submit a Tuition Exchange application [PDF] to the Office of University Financial Aid prior to April 1 before the fall term for which the student plans to enroll in college. (Note that the host institution may have an earlier deadline.)
The host school or schools will evaluate your Tuition Exchange application. The number of scholarships offered, selection process and notification date are determined by the host school.
Students should be notified of their admission status by May 1. If you have not heard from a specific school or want additional information, contact the school directly about the Tuition Exchange Scholarships at that institution.
If the student is awarded a Tuition Exchange Scholarship, notify the CWRU Tuition Liaison Officer in the Office of University Financial Aid of acceptance or refusal of the award as soon as a decision is made, and no later than May 15.
Host institution retention policies take priority over CWRU policies. The employee must maintain eligibility for 100 percent CWRU dependent tuition benefit and maintain continuous employment at CWRU. Tuition Exchange eligibility is for up to four years within a five-year period that begins with the first semester of scholarship.
A student who does not use the Tuition Exchange Scholarship for three consecutive semesters shall forfeit eligibility and must reapply for certification.
A student awarded the Tuition Exchange Scholarship must meet the minimum academic standards of the school attended for continuation of the award, and the student must abide by all regulations of the institution of enrollment.
Continued receipt of the scholarship requires an annual certification of eligibility by CWRU to the host institution. If there is a change in the student’s enrollment (i.e. withdrawal from classes, early graduation, etc.) the CWRU employee must notify the Tuition Exchange Liaison Officer at Case Western Reserve University.
The annual certification will be completed in the summer. The Tuition Exchange Liaison Officer will confirm the parent’s continued eligibility with Human Resources and contact the recipient of a Tuition Exchange Scholarship to confirm the student’s continued undergraduate enrollment at the host school. If the student’s school requires earlier notification, the student or parent must contact the Office of Human Resources and the Tuition Exchange Liaison Officer.
If an employee ceases to be employed by Case Western Reserve University while the dependent is receiving a Tuition Exchange Scholarship from another institution, the student will retain the award for the academic year. The student’s eligibility will terminate at the conclusion of the academic year.
Questions concerning the Tuition Exchange Program should be directed to the Office of University Financial Aid at firstname.lastname@example.org or 216.368.4530.
Questions concerning employee eligibility should be directed to Benefits Administration at email@example.com or 216.368-6781.